HHS Provider Relief Refund Payments: Reporting Requirements and Timeline Update

On June 11, health care providers and other Medicare-reimbursed organizations received updated reporting requirements and deadlines for HHS funds they received.

The Provider Relief Fund (PRF) Reporting Portal will require providers to start submitting information on July 1, 2021, for payments received, in the aggregate, more than $10,000 from April 10, 2020, to June 30, 2020. For many providers, this will require substantial planning. Here is a general overview to help you get ready. Please reach out to your Lurie advisor for questions on your specific situation and needs.

What Information Do I Need to Get Ready for the PRF Reporting?

  • Provider Relief Funds amounts and dates received.
  • Paycheck Protection Program (PPP1 and PPP2 if applicable) – all details and reporting
  • Any additional COVID state-related grant details and reporting.
  • Any Economic Injury Disaster Loan (EIDL) funds received – all details and reporting
  • Any Employee Retention Credit information
  • If you received $500,000 or more, there will be additional reporting requirements. More information to come.

Summary of Reporting Requirements

*For payments received exceeding $10,000 in Aggregate

  • Deadline to use funds: June 30, 2021
  • Reporting time period: July 1, 2021 – September 30, 2021
  • Deadline to Use Funds: December 31, 2021
  • Reporting time period: January 1, 2022 – March 31, 2022 
  • Deadline to Use Funds: June 30, 2022
  • Reporting time period: July 1, 2022 – September 30, 2022
  • Deadline to Use Funds: December 31, 2022
  • Reporting Time Period: January 1, 2023 – March 31, 2023

What are Allowable Expenses for PRF?

While this is not an exhaustive list of allowable expenses, the following should help you begin to categorize expenses for reporting on use of funds.

Allowable General & Administrative Expenses
  • Mortgage/rent: rent for a clinical setting, medical office building, etc.
  • Insurance: property, malpractice, or other business insurance
  • Personnel: direct employee expenses for staff such as nurses, administrators, or support personnel
  • Fringe benefits: health insurance, childcare assistance, overtime pay, hiring bonuses, or retention payments to expand or maintain patient care capacity
  • Lease payments: diagnostic equipment leases or clinical care software leases
  • Utilities/operations: HVAC services, environmental services for cleaning, or food and nutrition services
Allowable Healthcare-related expenses
  • Supplies: N95 or surgical masks, gowns, temperature monitoring devices, or cleaning agents
  • Equipment: ventilators, HVAC systems or improved filtration for infection control, or lab and radiology diagnostic equipment
  • Information technology: telehealth software and hardware, improved internet services to support increased telehealth or remote working, or new Electronic Medical Record modules to support patient care
  • Facilities: temporary Emergency Department expansions for patient volume increases, inpatient unit retrofits to accommodate COVID-19 or other patients, or outpatient clinic enhancements for improved infection control

*Important: All HHS funds received between April 10, 2020 – June 30, 2020, must be used by June 30, 2021

For More Information Contact Us

The Healthcare Practice Group at Lurie is available to help you navigate through this topic. Please reach out to Barbara VanBenthuysen at BVanBenthuysen@luriellp.com for your questions, and she will direct them to the best person on our team to respond.


This article is for your general education and does not create a client relationship or any service engagement between you and Lurie LLP. The content of this article is based on the best information available, but official guidance, rules, laws and/or updates may change and become out of date. Please contact your Lurie advisor before acting on any of the information contained in this article.

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